How to Back Up Emails in Outlook


Whether you have emails that you want to secure because you’re getting a new computer or you’re troubleshooting a problem, you can create a backup in Microsoft Outlook.

By exporting your inbox to an Outlook file format, you can easily re-import it later if needed. Alternatively, you can export a CSV file that you can open in Excel for review and analysis. Here, we’ll explain how to back up emails in Outlook using both the file types.

Back up Emails with Outlook Files

If you want to make a backup of your emails that you can easily import back into Outlook later, the best option is to create a PST file.

step 1: Open Outlook and select file , open and export, Then, choose import Export,

Import/Export button in Outlook.

step 2: When the Import and Export Wizard window opens, select export to file choose more next,

Export to a file in Outlook.

step 3: In the next window, select Outlook Data File (.pst) choose more next,

Export file selection window.

step 4: Then, make your pick inbox and check the box include subfolders To make sure you have all the folders you created. Alternatively, you can choose a different, specific folder if you prefer.

Inbox and folder selection window.

Step 5: Select if you want specific emails, such as from a certain sender, over a time frame, or with specific keywords. filter, Add criteria, and select Ok,

Outlook export filter option.

Step 6: to select next After selecting Inbox, Subfolders and Filters.

Step 7: Choose a location to save the file. you can use browse button to select the location or enter the full path in the box at the top.

Step 8: Then, choose one of the options to replace duplicates, allow duplicates, or don’t export duplicates. to select finish,

You can then go to the location you chose to open the file.

File path and duplicate selection for export.

Back up email with a CSV file

If you want to back up your email so that you have a readable file that you can open in Excel when you need it, you can create a CSV file instead.

step 1: Follow the first two steps above to select import Export And open the Import and Export Wizard.

step 2: to select export to file and pick up next,

step 3: This time, choose Comma Separated Values In export to file box and select next,

Export file selection window.

step 4: Select your inbox from the list and select next,

Inbox and folder selection window.

Step 5: Enter the location and file name using the path, or select browse button to select the location for the file.

if you use browse button, navigate to the location, enter the file name you want to use, and select Ok,

Browse the boxes for the file location and name.

Step 6: When you have the location and file name in the Save exported file as box, select next,

File path field with browse button.

Step 7: Confirm and select the inbox you are exporting finish,

You’ll see a brief message as soon as the file is created, and you can then go to the location you chose to access the file and open it in Excel or a similar application.

Export Confirmation and Finish window.

It only takes a few minutes to back up your Outlook email for safe keeping or re-import later. And, it’s probably worth your time to make sure you don’t lose any important messages.

For more, see How to recall emails in Outlook or How to change your Outlook signature.

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